DATA PROTECTION ACT 2018 – SUBJECT ACCESS REQUEST
Please read the following information carefully before completing the application
This guidance is for the use and completion of requests for information held by the Office of the Police, Fire and Crime Commissioner (OPFCC) i.e. ‘locally held’ personal information only.
Your Subject Access rights (to ‘locally held’ information)
You have a right to be told whether any information is held about you and a right to a copy of that information, unless certain exemptions apply. This will be returned 1 calendar month after receipt of a fully completed form and proof of identity.
You will be provided with that information only if you have provided satisfactory proof of your identity. Information may not have to be provided if someone else can be identified in or from the information. If you think that information might be held about you that may identify or have been provided by another person, you may want to get that person’s written agreement to enable the information to be given to you. In addition to their consent, they will also need to provide two proofs of identity
The legislation allows us to extend the period of compliance by a further two months where requests are complex or numerous. If this is the case, we will inform you within one month of receipt of your request and explain why the extension is necessary.
Police, Fire and Crime Commissioner’s rights
The provisions of the Data Protection Act mean that in certain circumstances some personal data will not be provided. For example you will not be provided with personal data if releasing it to you would be likely to prejudice a criminal investigation, and we may not provide you with information that identifies other individuals. The information you provide on this form will be used for processing your request.
What to do next
- Complete the online form below.
- Include Proof of Identity. To help establish your identity this application must be accompanied by copies of two official documents which between them clearly show your name, current postal address, date of birth and signature, for example: birth certificate, driving licence, passport, medical card, bank statement, utility bill, rent agreement. If you have changed your name, please supply relevant documents evidencing the change.
The OPFCC reserves the right to request original documentation in some cases.
What happens next?
The OPFCC will process your request and send a response to the address shown in section 4.
Advice and assistance
Should you require advice and guidance in completing the application or in respect of appropriate identity documents, please contact the OPFCC by telephone on the following number:
Due to the Data Protection Act 2018, the OPFCC will be unable to provide you with information contained on OPFCC systems over the telephone or by email prior to completion of your request.
The information supplied in connection with this application will be used for the purpose of administering this request and to ensure the accuracy of OPFCC systems. This information will be disposed of on completion of request, apart from a summary of the request which will logged.