Email Document Test 2

Report reference number:: 054 – 23
Classification:: Not protectively marked
Title of report:: PFCC Annual Conference
Area of county / stakeholders affected:: Countywide
Report by:: Liane Edwards
Date of report:
Enquiries to:: [email protected]

1. Executive Summary

The PFCC Annual Conference is a large partner event which is the corner stone of
the PFCC’s engagement programme. This decision report seeks approval for the
allocation of up to £18,250 to stage the conference within the 2023-2024 financial
year.

2. Recommendations

To allocate up to £18,250 to stage the annual PFCC conference 2022.

3. Background to the Proposal

The PFCC Conference 2023 will be the sixth annual conference of the current PFCC
and is the flagship event in their annual engagement calendar, bringing together
partners from across Essex to share and learn more about the work being done to
prevent crime, protect the vulnerable and support victims, making communities safer

for all. The PFCC annual conference is widely respected for its content delivery,
engaging and informative workshops and keynote speakers.
The conference also enables the Commissioner to engage on the Police and Crime
Plan and the Fire and Rescue Plan, raising awareness of the priorities and bringing
partners on board to work both with and alongside the office to deliver a joined-up
approach to community safety, crime prevention and protecting the vulnerable.
As the attendees include a wide range of stakeholders including emergency
services, NPS, YPS, MOJ, partner agencies, voluntary agencies, councils and
education sector, it provides an effective way of sharing ideas, good practice and
learning that can be transferred across a variety of sectors and help agencies work
more closely together.

4. Proposal and Associated Benefits

The conference will have a direct benefit for the Commissioner as it will increase
awareness of the Police and Crime Plan and the Fire and Rescue Plan and bring
together partners and services to help deliver the priorities.

5. Options Analysis

The PFCC has the option not to hold the conference, but this would have an impact
on raising awareness of the Police and Crime Plan and Fire and Rescue Plan
priorities and thus jeopardise effective delivery of the plans.

6. Consultation and Engagement

We have engaged with a variety of colleagues across the police and fire and rescue
service around building content and themes for the day.

7. Strategic Links

This event directly impacts the Commissioner’s priorities as it helps spread
awareness of the Police and Crime Plan with partners and stakeholders.

8. Police operational implications

This will support Essex Police’s work to raise awareness of delivering the force plan
against the priorities.

9. Financial implications

The PFCC will need to allocate up to £18,250 from the 2023-2024 Communications
and Engagement budget. The cost is comparable to previous annual conferences
held by the commissioner.
It is anticipated that the planned Communication and Engagement activity for the
year will exceed the current amount budgeted so a further decision report will be

developed and presented to the Senior Management Team to set out the anticipated
costs and seek agreement on a revised budget or programme of activities.
Cost breakdown is as follows:

£10,500 for the hire of Colchester Stadium and food
£2,500 for Marks Tey Audio
£1,000 for lanyards, packs, pens
£250 for Slido
£500 Photographer
£500 Journalist
£1,000 Design & Printing
£250 workshops
£1,750 Travel expenses, fees for speakers

10. Legal Implications

None

11. Staffing implications

There are no staffing implications.

12. Equality and Diversity implications

The conference is open to all participants and is being held in an accessible venue.
The subjects covered at the conference include issues relating to equality and
diversity specifically relating to violence against women and girls.

13. Risks and Mitigations

There are no risks associated with running this event.

14. Governance Boards

The conference and draft agenda will be shared with the PFCC’s Senior
Management Team. Members of the SMT will be involved in shaping and developing
the content for the conference.